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Decluttering and Organizing our Business

Updated: Jan 19

What is business clutter? Clutter can be defined as scattered items or, for businesses, disordered processes that impede or reduce organizational effectiveness, productivity and revenue

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Declutter and Organizing our Business What is business clutter? Clutter can be defined as scattered items or, for businesses, disordered processes that impede or reduce organizational effectiveness, productivity and revenue Physical Clutter: Research has shown that cluttered spaces have negative effects on stress and anxiety levels, the ability to focus, eating choices, and even sleep. It also creates a poor first impression of your perceived skills and abilities at the office when someone stops by your desk. Marketing items Business papers— I use binders and sheet protectors Work surfaces—Only keep daily used items Office supplies Desk and file drawer’s—Designate each drawer into catagories when possible Memorabilia— get these of of your desk. If you need them to keep you motivated and inspired then put up a shelf to keep them off of you desk. I personaly think the only items on your desk should be a lamp, maybe a plant, planner and just the items you use all day every day. Mental Clutter: Calendar — Over booked work schedule. Time blocking. 1. Calendar App The Calendar App is unique in that it utilizes machine learning to help improve your productivity. For example, you can send a link to a colleague, and they can pick the best time for your next meeting without any additional correspondence. It also includes time tracking features, time zone availability, and more. What’s even better? You can analyze your schedule to see how your day is broken up by task type.

2. Google Calendar There’s a reason why Google Calendar is trusted by millions of people around the globe. This robust program easily syncs across multiple devices, making it easy to track your entire day in one spot. Plus, it integrates with thousands of other apps, programs, and time tracking tools to really give you optimum productivity. It is also free.

3. Apple Calendar Those who generally tend to lean towards Mac and iOS devices should consider Apple Calendar. Included as part of the iCloud platform, it comes automatically installed and integrates with your Apple Watch. Sadly, there is no Windows or Android option, but that isn’t a big deal for some people.

4. Outlook Calendar If you’re familiar with Microsoft Office, then you’ll probably enjoy using Outlook Calendar. This product is automatically installed on Windows devices, but a separate iOS app and Mac program are available.

5. Calendly Those who have clients regularly self-scheduling meetings or calls should consider Calendly. This app integrates with many other programs, including Zapier, Salesforce, Stripe, Zoom, and others. The app also integrates with your website, making it simple for customers or clients to set their own appointments within the structured time blocks you’ve set.

6. My Study Life Students have a lot to keep track of during the week. Unfortunately, general calendar apps aren’t always as useful as they could be for improved productivity. Instead, My Student Life makes it simple to track class schedules, assignments, lectures, and more. As one of the few student planner apps on the market, it’s worth checking out.

7. Trello While Trello itself isn’t precisely a calendar app, it does make it possible to see projects visually on a Kanban board. These digital cards allow you to easily see what’s due on a project and what state each step is in. Additionally, you can sync it to your existing Google, Apple, or Outlook calendar. This is especially handy as a tool for teams or those looking to increase productivity for specific projects.

8. Those interested in a task management app that offers robust functionality should check out More than just a calendar, it provides ways for you to balance your personal and business lives by offering task lists, grocery lists, trackers, and more. This is a good blend for balancing personal and business tasks during the week.

9. Cozi If you’re looking for a family-friendly calendar program, then you’ll like Cozi. Designed as a lifestyle planner, the program is designed for users of all ages to keep track of household necessary tasks, events, and outings. Additionally, the easy-to-use interface is simple and effective for just about anyone to use.

10. OurHome Families with little ones will adore the OurHome app. This calendar tool works great for adults, while a unique chore tracker makes checking off tasks fun for the kids. Best of all, it is available for both Android and iOS devices.

11. TeamUp Managing groups of people is much easier with an app like TeamUp. This calendar program is specifically designed to keep individuals organized with what’s going on. Best of all, it is free for small groups, too.

12. Float If you like visual planners, you’ll want to check out Float. Designed specifically for teams, it makes it simple to see where each person is on an individual project and what they have going on for a specific day. Additionally, you can log hours to ensure billing meets up with invoicing, payroll, etc.

13. Plan It’s always a beautiful thing when project management and calendar apps come together. Plan allows you to assign tasks, check status, and work directly with your team to complete tasks. Additionally, it offers quite a bit of integration with other tools like Google Mail, Outlook, Github, Google Drive, and others.

Business Expenses – Here’s a checklist on how to organize your finances: Get your financial books in order Produce your financial statements Prepare your tax documents Set financial goals

poverty mindset – Always apologizing for how much you charge. Not knowing your worth. Those voices in your head that tell you that you’re not quite good enough are the worst kind of mental junk. Pay close attention to these thoughts and learn to retrain your brain with positive self-talk. Decisions – decisions that have not been made. Indecisiveness. Need to buy those plane tickets? Choose a bookkeeper? Register for that conference? Buy a new printer? Stop going around in circles and make a decision. Then you can stop thinking about it and free up some mental space. Ideas – Ideas that have not been written down or discussed. Brain dump list. From the list organize it into categories. This can be by areas of your life/work or you can organize it by must-do and nice-to-do. Then pick one thing to work on for the week if it’s a big project or just one for the each day. Again, plot it on the calendar and look at it regularly to help you feel grounded. Like when you’re emailing a client and all of a sudden you remember that you need to research the best restaurant to take your best friend out for her birthday. Instead of making a full stop to research, jot it down quickly and stay in your work flow. (Evernote, But you could have a dedicated notebook or even a chalkboard.) To dos – Stop doing tasks you don’t need to be doing, find someone to do them or a system that will simplify them for you. Do you really need to check your email 20 times a day? Do you really need to do your own bookkeeping? Is that the best use of your time? Are you using some parts of your work/life as an excuse to put off doing more challenging but necessary work in your business? Make a 2 lists do now do later. Every day pick the top 3 things and do them today. Then pick them to dos that can be done in 5 min., 10 min., etc. Can these to dos be delegated to employees? Meetings – Ask yourself can this meeting be done in an email? Co-worker or clients – difficult coworker or clients. Unclear instructions for co-workers or clients can cause them to drain your time energy. Obviously you can’t get rid of everyone. But you can stop engaging with some of them or set boundaries up around your time and mental space. Eat, sleep and live well—

Digital Clutter: is essentially the disorganization of your data, files and digital devices. This mess can appear in many forms — like a crowded inbox, full phone storage or hundreds of files on your desktop. Do you have thousands of unread emails in your inbox? It’s also all the files saved on your computer without file names, so you don’t know what they are and you spend a lot of time looking for the files you want. From the hundreds of pictures stored on your phone to files filling your desktop, we all have digital clutter. Marketing collateral– is marketing material used in email marketing, advertising, and digital marketing such as social media posts, blog posts, and live event collateral material. Marketing collateral includes any piece of content that the marketing team uses to help with the sales process. Keeping all of these pieces on brand is one of the biggest challenges many marketing managers face. An easy strategy to facilitate getting your content to market faster? Organization.

5 Tips to Organize Marketing Collateral–

Tip 1: Set up asset categories based on marketing and sales needs.

Tip 2: Organize marketing assets for buyer personas.

Tip 3: Group collateral by buyer’s journey or sales funnel stage.

Tip 4: Update, update, update!

Tip 5: Centralize and standardize locations and formatting.

Less screen time Now with everyone working from home this provides lots of distractions. TVs, tablets, computers and phones can fill your head with so much useless noise and clutter. It’s important to make the conscious effort to switch off every now and then, especially before going to bed

Declutter, Organize and Maintain

  1. Start with trash

  2. Obvious items

  3. Put all items from any flat surfaces in a basket. If you have an over whelming amount of stuff get several baskets. Try to declutter as you go.

  4. Declutter each basket. Try to sort and categorize as you go

  5. Sort and categorize items

  6. Measure spaces Purchase bins and organizational systems like shelve if needed. You can also use boxes, food container and jars from around the house.

  7. Maintain you must repeat the about consistently. This can be daily, weekly, monthly or seasonally.

Take a photograph

Have you ever visited other offices and noticed clutter that your colleague is blissfully unaware of? The same is likely true of your office. Your visitors see your office with a fresh perspective and are more observant of the clutter in your office that you may not even notice.

A great way of testing this synopsis is to take a photograph of your office from the door. This will enable you to see your working environment in the same light as your guests do, leaving you shocked by the result. If you have trouble finding clutter, try taking photos from different angles. Photographs provide an entirely different perspective, and potential problems could pop out of the picture, helping you quickly identify the areas that need to be cleaned up.

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